Electronics and Electrical Engineering The University of Edinburgh

``Goods Inward'' Processing
MANDATORY PROCEDURE

THE PROCEDURE DESCRIBED HERE APPLIES TO ALL GOODS ENTERING THE DEPARTMENT.
NB: IT APPLIES EQUALLY TO PERSONAL EQUIPMENT USED IN THE DEPARTMENT.

1.  Deliveries

All goods entering the Department must be delivered to the Stores.

  1. All suppliers must be instructed to deliver goods to stores.
  2. If the delivery is in excess of four boxes (eg 2 computer systems) instructions must be stipulated to the supplier as a condition of the order that:
    • ``Notice of date and time of delivery is required and should be made to the stores controller at least 24 hours in advance.''
  3. Goods collected directly from suppliers by staff must be delivered by them to stores for the proper Goods-Inward processing.
  4. Goods delivered directly to staff, eg by mail via the servitors, must be taken to stores for the proper Goods-Inward processing.
  5. For the handling of large or hazardous deliveries, alternative "Designated Store" under the control of the "Goods-Inward" section may be (temporarily) established to facilitate the Goods-Inward processing.

2.  Goods-Inward

Goods are divided into four categories which receive different processing:

  1. Mains-powered equipment
  2. Computer Systems
  3. Hazardous goods, eg dangerous chemicals
  4. Other

2.1.  Mains powered equipment

The Electronics Workshop is responsible for the PAT testing of all mains-powered goods when it is delivered.

2.2.  Computer systems

  1. PAT Testing (see above) is pre-requisite.
  2. Each system must be registered in the Department's Computer inventory and a w-number label affixed.
  3. Information required for the computer inventory registration in addition to that required for PAT testing is:
    • Order Number
    • The member of academic staff responsible for the computer's use.
    • The identity of the primary user of the computer.
    • Value for Insurance purposes.
    • Ethernet or ``Node'' address [see note 1]
    A full list of
    required details is given under the IT pages.
  4. The above are prerequisites for

Note 1: The Ethernet node address is not always available from the documentation supplied, and an initial registration without this information will be made. A new label will be issued when the network software is first activated.

Note 2: Pre-Registration The above registration is lengthy and has to be partially completed before PAT testing and finished thereafter. A copy of the printed order may be sent to the IT-unit ahead of delivery to enable partial registration to be made in advance.

2.3.  Hazardous materials

Specialised procedures exist for each case, for example COSHH regulations.

2.4.  Other

When ready for collection, goods will be placed in the Stores rack identified by the purchaser's name.

3.  Moving Equipment

The PAT registry records the location of each item of equipment to a specific room. If a piece of equipment is moved this must be registered with the Electronics Workshop.

Moving Personal Computers requires additional notice.

4.  Removal of Equipment from the Department

Removal of equipment from the Department either temporarily or permanent disposal requires a certificate from the ``Goods-Inwards'' section.

22nd January 1999




Revision Date: 22nd January 1999

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Published by the Department of Electronics and Electrical Engineering, © 1998 The University of Edinburgh