Electronics and Electrical Engineering
The University of Edinburgh
``Goods Inward'' Processing
THE PROCEDURE DESCRIBED HERE APPLIES TO ALL GOODS
ENTERING THE DEPARTMENT.
NB: IT APPLIES EQUALLY TO PERSONAL EQUIPMENT
USED IN THE DEPARTMENT.
All goods entering the Department must be delivered to the
All suppliers must be instructed to deliver goods to stores.
If the delivery is in excess of four boxes (eg 2 computer systems)
instructions must be stipulated to the supplier as a condition
of the order that:
``Notice of date and time of delivery
is required and should be made to the stores controller
at least 24 hours in advance.''
Goods collected directly from suppliers by staff must be
delivered by them to stores for the proper Goods-Inward processing.
Goods delivered directly to staff, eg by mail via the servitors,
must be taken to stores for the proper Goods-Inward processing.
For the handling of large or hazardous deliveries,
alternative "Designated Store" under the control of the "Goods-Inward"
section may be (temporarily) established to facilitate
the Goods-Inward processing.
Goods must remain in Stores until Goods-Inward processing
has been completed.
Purchasers will be advised when the goods are ready to
be moved from Stores.
Goods are divided into four categories which receive different processing:
Hazardous goods, eg dangerous chemicals
The Electronics Workshop is responsible for the PAT testing
of all mains-powered goods when it is delivered.
The delivery note is required.
The purchaser must also state the location (ie Room Number)
in which the goods is to be used
for the registration in the Department's H+SE compliant register.
PAT Testing (see above) is pre-requisite.
Each system must be registered in the Department's Computer inventory
Information required for the computer inventory registration
in addition to that required for PAT testing is:
A full list of
is given under the IT pages.
The member of academic staff responsible for the computer's use.
The identity of the primary user of the computer.
Value for Insurance purposes.
Ethernet or ``Node'' address [see note 1]
The above are prerequisites for
Software Licence management
The Ethernet node address is not always available from the documentation
supplied, and an initial registration without this information will
A new label will be issued when the network software is first
The above registration is lengthy and has to be partially completed
before PAT testing and finished thereafter.
A copy of the printed order may be sent to the IT-unit ahead
of delivery to enable partial registration to be made in advance.
Specialised procedures exist for each case,
for example COSHH regulations.
When ready for collection, goods will be placed in the
Stores rack identified by the purchaser's name.
The PAT registry records the location of each item of equipment to
a specific room.
If a piece of equipment is moved this must be registered
with the Electronics Workshop.
requires additional notice.
Removal of equipment from the Department either temporarily or
permanent disposal requires a certificate from the
22nd January 1999
Revision Date: 22nd January 1999